(FINAL ANSWER) WRTG 393 Week 5 Discussion: The Effectiveness of AI in Writing a Memo for WA4

Discussion topic for week 5: The Effectiveness of AI in Writing a Memo for WA4.

Your response to this discussion topic is due by this week Friday at midnight Eastern Standard Time (EST).

You are also asked to respond to at least one other student in the class on their response.

Your response to your fellow student is due by this week Sunday at midnight Eastern Standard Time (EST).

 

For writing assignment #4, the following request was given to ChatGPT:

Write a memo of no more than 150 words to an owner of a company. The memo will be on top of a report that shows problems in the company that the owner is not aware of. The problems include the fact that only one employee can update the website, the fact that the video surveillance system has the manufacturer’s default password, and the fact that the WiFi has no security.

 

ChatGPT came up with the following memo. The name of the recipient and of the sender of the memo were filled in later.

To: Mark Caman

From: Samuel Smith

Date: June 7, 2024

Subject: Report on Critical Security and Operational Issues

 

Dear Mark,

Attached is a report detailing several critical issues within our company that need your immediate attention. These problems, not previously recognized, pose significant security and operational risks. Key areas of concern include:

  1. Website Management: Only one employee has the ability to update the website.
  2. Video Surveillance System: Still using the manufacturer’s default password.
  3. WiFi Security: No security measures in place, exposing our network to potential threats.

Addressing these issues promptly is crucial to protecting our business and ensuring smooth operations. I recommend a thorough review and the implementation of an action plan to mitigate these risks.

Best regards,

Sam Smith

Assistant Manager

___

 

ChatGPT was then given the following request:

Please adjust the memo so that the writer is a new employee who was hired just two weeks ago.

 

ChatGPT came up with the following adjustment to the memo:

To: Mark Carman

From: Samuel Smith

Date: June 7, 2024

Subject: Report on Critical Security and Operational Issues

 

Dear Mark,

As a new employee, hired just two weeks ago, I have noticed several critical issues within our company that require your immediate attention. These problems pose significant security and operational risks. Key areas of concern include:

  1. Website Management: Only one employee has the ability to update the website.
  2. Video Surveillance System: Still using the manufacturer’s default password.
  3. WiFi Security: No security measures in place, exposing our network to potential threats.

Addressing these issues promptly is crucial to protecting our business and ensuring smooth operations. I recommend a thorough review and the implementation of an action plan to mitigate these risks.

Best regards,

Samuel Smith

Assistant Manager…………….

SOLUTION

The first memo is effective in presenting critical issues to Mark Carman. It identifies key problems, such as the single employee responsible for website updates, the default password on the video surveillance system, and unsecured WiFi. The memo is concise and communicates the urgency of addressing these issues. However, it could be enhanced by including a brief explanation of why these issues are critical, perhaps with specific examples of potential risks.

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